SNOWJAM™ 2026 EXHIBITOR BOOTH SPACE AGREEMENT
TERMS & CONDITIONS (updated 6/4/2026)
This Exhibitor Booth Space Agreement (the “Agreement”) is entered into by and between Mammoth Promotions Inc., a California corporation doing business as SnowJam™ (hereinafter referred to as “Management”), and the exhibitor identified on the attached Application, Invoice, Summary of Charges, or Booth Confirmation (hereinafter referred to as “Exhibitor”).
Management is producing SnowJam™ 2026 The Las Vegas Ski and Snowboard Expo™ at the Las Vegas Convention Center on November 14 and 15, 2026, and SnowJam™ 2026 The San Diego Ski and Snowboard Expo™ at the Del Mar Fairgrounds on November 20, 21, and 22, 2026 (each an “Exhibition” and collectively the “Exhibitions”). Exhibitor desires to lease booth space from Management and participate in one or more Exhibitions under the terms and conditions set forth below.
By signing this Agreement, submitting an application, paying a deposit, making payment, occupying booth space, or otherwise participating in the Exhibition, Exhibitor agrees to be bound by this Agreement.
Exhibitor contracts for the booth space, booth size, market(s), and charges set forth in the Application, Invoice, Summary of Charges, or Booth Confirmation. Booth space is licensed to Exhibitor for the limited purpose of participating in the applicable Exhibition. This Agreement does not create a leasehold interest, tenancy, partnership, agency relationship, joint venture, or employment relationship between Exhibitor and Management.
Exhibitor shall not assign, share, transfer, resell, license, or sublet its booth space, or any portion thereof, without the prior written consent of Management. Management may withhold consent in its sole and absolute discretion.
Exhibitor may not display signs, distribute printed matter, distribute souvenirs, bags, samples, promotional materials, or other articles that promote any product, service, company, organization, or brand other than Exhibitor’s approved business without Management’s prior written consent.
Management reserves the right to assign, change, relocate, re-design, expand, reduce, or modify the floorplan and booth assignments at its sole discretion. Booth numbers, booth locations, aisle layouts, neighboring exhibitors, entrances, exits, attractions, and overall floorplan design are subject to change.
No booth location, aisle traffic, neighboring exhibitor, entrance location, category placement, exclusivity, or floorplan position is guaranteed unless expressly stated in a separate written agreement signed by Management.
Management does not guarantee attendance, sales volume, leads, revenue, profitability, return on investment, booth traffic, buyer quality, media exposure, sponsor exposure, exhibitor category exclusivity, or any other business outcome. Exhibitor understands that participation in the Exhibition is at Exhibitor’s own business risk.
The actual occupation of the booth space by Exhibitor is of the essence of this Agreement. If Exhibitor fails to occupy its assigned booth space, complete setup, or otherwise participate at least six (6) hours prior to the official opening of the applicable Exhibition, Management may occupy, reassign, resell, or cause such space to be occupied in any manner Management deems best for the interests of the Exhibition.
In such event, Exhibitor shall not be entitled to any refund, rebate, credit, or allowance, and Exhibitor shall remain fully liable for all amounts due under this Agreement, including any costs, fees, damages, or expenses incurred by Management.
All exhibitor cancellations must be submitted in writing to Management.
Deposits are non-refundable once booth space has been reserved. If Exhibitor cancels after August 1, 2026, Exhibitor remains responsible for the full contracted booth fee.
If Management is able to resell the booth space, Management may, in its sole discretion, apply a partial credit toward a future SnowJam event, less any administrative fees, marketing costs, processing fees, credit card fees, service provider costs, venue costs, contractor costs, or other non-recoverable costs incurred by Management.
Failure to pay, failure to submit required documents, failure to comply with deadlines, failure to provide insurance if requested, failure to provide licenses or permits, or failure to comply with Management’s rules may be treated as a cancellation or default by Exhibitor.
A deposit equal to one-half (1/2) of the total contracted booth charge is required with the Application Contract unless otherwise agreed to in writing by Management. Final payment is due no later than August 1, 2026.
If a reservation is made after August 1, 2026, a seventy-five percent (75%) deposit is required unless otherwise agreed to in writing by Management. Reservations made after October 1, 2026 require full payment.
Late payments are subject to a $100 late fee every thirty (30) days. Management may deny booth setup, withhold exhibitor badges, cancel booth space, or reassign booth space if Exhibitor has an unpaid balance.
Returned checks, failed payments, chargebacks, disputed payments, or reversed payments may result in additional administrative fees, bank fees, processing fees, collection costs, and cancellation of booth space. Credit card processing fees and payment processing fees are non-refundable.
Exhibitor shall be responsible for all collection costs, attorney’s fees, and expenses incurred by Management in collecting unpaid amounts.
Exhibitor passes or badges will be issued following receipt by Management of a signed Application Contract and required payment for exhibit space. Unless otherwise stated in writing, the maximum number of Exhibitor badges issued is six (6) per 10’ x 10’ booth space.
Badges will be issued at the Exhibitor Service Counter during exhibitor setup. Badges are for approved booth staff only and may not be sold, transferred, duplicated, or distributed to customers, guests, friends, or the general public.
Management may revoke badges for misuse, misconduct, violation of Exhibition rules, or any conduct Management determines to be harmful to the Exhibition.
General admission tickets and SnowJam Memberships may be sold online, on-site, or through other distribution channels. Such tickets and memberships shall entitle eligible holders to attend the Exhibition according to the terms of the ticket or membership purchased.
Exhibitor hereby waives any right to proceeds, revenue, accounting, commissions, claims, or payments from ticket sales, SnowJam Membership sales, admission sales, service fees, promotions, or other attendee-related charges unless expressly agreed to in a separate written agreement signed by Management.
Lift tickets, vouchers, resort offers, discounts, promotional codes, giveaways, or other resort-related benefits distributed in connection with the Exhibition are issued solely by the participating resort, sponsor, partner, or issuing entity.
Management does not own, operate, control, or supervise any ski resort, snowboard resort, mountain, lift operation, rental operation, lesson program, transportation provider, lodging provider, or other third-party provider. Management assumes no responsibility for the operation, redemption, availability, blackout dates, eligibility rules, weather conditions, safety, pricing, restrictions, customer service, or fulfillment of any third-party offer.
Exhibitor agrees that any resort offer, discount, voucher, giveaway, promotion, or benefit promoted by Exhibitor must be accurate, lawful, and approved by the issuing entity. Exhibitor is solely responsible for honoring any offer it promotes.
(A) Type of Exhibit. Management may license space for exhibits of interest to the general public, educational value, recreational value, retail value, travel value, resort value, or other value consistent with the purpose of the Exhibition. Management reserves the right to prohibit, remove, alter, or restrict any exhibit, display, product, service, signage, demonstration, activity, or conduct not meeting Management’s approval.
(B) Approved Products and Services. Exhibitor may display, promote, sample, or sell only the products and services approved by Management. Exhibitor may not materially change its exhibit category, product line, promotional activity, or booth purpose without Management’s prior written consent.
(C) Space Restrictions. All solicitation by Exhibitor, including distribution of printed matter, souvenirs, bags, samples, promotional materials, or other articles, shall be restricted to the booth space occupied by Exhibitor. Exhibitor may not solicit in aisles, entrances, exits, registration areas, common areas, parking areas, restrooms, food areas, venue lobbies, or another exhibitor’s booth space.
(D) Booth Size. Exhibitor contracts for and is assigned booth space as depicted on the official floorplan, as may be updated by Management. No partitions, rails, displays, fixtures, banners, walls, shelves, racks, signs, or other booth elements over four and one-half feet (4.5’) in height will be permitted between exhibition spaces, or over eight feet (8’) at the rear of the exhibition space, without prior written consent of Management.
(E) Decorations. All decorations must be constructed of fireproof materials or treated with fireproofing liquid. Proof may be required by Fire Marshal authorities, the venue, or Management. No covered booths, pop-up tents, EZ-up tents, canopies, enclosed structures, or overhead coverings are permitted without Management’s prior written consent and any required venue or Fire Marshal approval.
(F) Setting Up Exhibits. Exhibits must be set up and complete at least six (6) hours prior to the first official opening day of the applicable Exhibition unless Management provides a different written schedule. Exhibitor must follow all move-in deadlines, loading dock rules, vehicle move-in rules, freight rules, decorator rules, venue rules, labor rules, and service manual instructions.
(G) Booth Cleaning and Care. Common areas will be cleaned by Management or its contractors. Exhibitor is responsible for maintaining its booth space in a clean, orderly, safe, and professional condition. Exhibitor shall not dispose of booth refuse, boxes, pallets, packaging, product waste, or display materials in common areas. Booth interiors must be clean, safe, and orderly thirty (30) minutes before each daily opening.
(H) Over-the-Counter Sales. Over-the-counter sales are permitted only if approved in writing by Management and only for the product categories listed in Exhibitor’s application, invoice, or written booth confirmation. Exhibitor is solely responsible for its own payment processing, sales tax, permits, customer disputes, chargebacks, refunds, exchanges, warranties, and compliance with all applicable laws.
(I) Sound and Noise Level. Mechanical, electrical, amplified, video, audio, microphone, speaker, musical, or demonstration devices must not disturb other exhibitors, attendees, Management, venue operations, or the overall Exhibition experience. Management may require Exhibitor to reduce sound, discontinue sound, remove equipment, or stop demonstrations at any time. Smoke-producing devices, fog machines, flame effects, pyrotechnics, and hazardous demonstrations are prohibited unless expressly approved in writing by Management and all required authorities.
(J) Dismantling of Exhibit. Exhibitor shall clean and dismantle its booth space upon conclusion of the Exhibition and remove all materials, products, displays, personal property, equipment, trash, boxes, pallets, and other items by the published move-out deadline.
(K) Removal of Goods. No exhibit, product, display, merchandise, booth structure, fixture, or portion thereof may be removed during published Exhibition hours without Management’s prior written consent.
(L) Hours of Operation and Early Teardown. Exhibitor must keep its booth fully intact, staffed, and operational during all published Exhibition hours. Early teardown, packing, removal of merchandise, abandonment of booth space, or visible dismantling without Management’s prior written consent is prohibited.
Because early teardown negatively affects attendee experience, exhibitor presentation, safety, and the overall value of the Exhibition, Exhibitor agrees that any violation may result in liquidated damages in the amount of $750 per 10’ x 10’ booth space, plus any actual costs, damages, penalties, or expenses incurred by Management, the venue, decorators, contractors, or governmental authorities.
Exhibitor, its employees, agents, contractors, representatives, volunteers, guests, and invitees must conduct themselves professionally at all times.
Management may prohibit, restrict, remove, or require modification of any exhibit, product, display, signage, promotion, activity, attire, sound, video, demonstration, sample, giveaway, or conduct that Management determines, in its sole discretion, to be unsafe, misleading, deceptive, offensive, disruptive, inappropriate, unlawful, inconsistent with the family-friendly nature of the Exhibition, harmful to the SnowJam brand, harmful to attendee experience, or harmful to other exhibitors.
Exhibitor may not engage in aggressive sales tactics, aisle solicitation, harassment, discrimination, intimidation, false advertising, misleading pricing, bait-and-switch offers, unauthorized raffles, unauthorized contests, illegal promotions, or conduct that blocks aisles, creates congestion, interferes with another exhibitor, or creates a safety hazard.
Management may remove Exhibitor or Exhibitor’s personnel from the Exhibition without refund if Management determines that Exhibitor has violated this Agreement or created a risk to attendees, exhibitors, staff, contractors, the venue, or the Exhibition.
Adhesive stickers, decals, glitter, confetti, gas-filled balloons, helium balloons, loose promotional materials likely to create litter, and similar items are prohibited unless approved in writing by Management.
Violations may result in a Seven Hundred and Fifty Dollar ($750.00) removal or cleaning charge, plus any additional venue, contractor, labor, or repair costs incurred.
Nothing shall be nailed, stapled, taped, glued, screwed, drilled, painted, or otherwise affixed to walls, floors, ceilings, doors, columns, windows, fixtures, pipes, drape, venue property, or Management property without prior written consent.
Exhibitor is liable for any damage caused by Exhibitor, its employees, agents, contractors, representatives, volunteers, guests, invitees, products, displays, equipment, vehicles, freight, or activities. Exhibitor shall reimburse Management for any repair, replacement, cleaning, labor, venue charge, contractor charge, penalty, or related cost arising from such damage.
Goods will be received only at the designated shipping, freight, loading, or receiving area according to the official Exhibitor Service Manual and venue rules. Goods must be plainly marked, properly labeled, and shipped prepaid. Any goods upon which there are unpaid charges may be refused.
Management is not responsible for lost, stolen, delayed, misdirected, damaged, refused, or undelivered freight, merchandise, equipment, displays, or other property.
No storage space is provided by Management unless expressly stated in writing. Exhibitor must store its own packing cases, boxes, pallets, crates, containers, supplies, and other property in compliance with venue rules, Fire Marshal requirements, and Management instructions.
Storage behind booths, in aisles, near exits, near electrical panels, in common areas, or in other prohibited areas is not allowed.
Any property, displays, merchandise, equipment, pallets, boxes, trash, crates, packaging, or materials left after the published move-out deadline may be considered abandoned and may be removed, stored, shipped, or disposed of by Management, the venue, or contractors at Exhibitor’s sole cost and risk.
Exhibitor shall be responsible for all costs associated with removal, storage, handling, shipping, disposal, cleaning, labor, penalties, and venue charges related to abandoned property.
Exhibitor warrants that it is the sole owner of the merchandise displayed or sold, or that it has the legal right and authority to display, promote, sell, distribute, sample, or otherwise use such merchandise.
Exhibitor further warrants that its products, services, signage, trademarks, logos, images, music, videos, advertising claims, and promotional materials do not infringe upon the intellectual property rights, publicity rights, privacy rights, or other rights of any third party.
Exhibitor shall procure, at its own cost and expense, all licenses, permits, registrations, approvals, tax documents, insurance, and authorizations necessary for the purpose of displaying, exhibiting, promoting, sampling, selling, or distributing its products or services at the Exhibition.
Mandatory licenses and permits may include, but are not limited to, a California Resale Certificate, Nevada Resale Certificate, applicable city or county business licenses, seller’s permits, health permits, food permits, Fire Marshal approvals, music licenses, ASCAP licenses, BMI licenses, SESAC licenses, and any other permits required by law, the venue, or Management.
Exhibitor is solely responsible for collecting, reporting, and remitting all applicable sales taxes, use taxes, fees, permits, licenses, assessments, and other governmental charges related to its sales, promotions, giveaways, sampling, or activities at the Exhibition.
Exhibitor shall comply with all federal, state, county, city, venue, Fire Marshal, health department, labor, tax, accessibility, consumer protection, privacy, advertising, and safety laws, rules, regulations, ordinances, and orders applicable to its participation.
Exhibitor agrees to comply with all rules, regulations, policies, deadlines, instructions, and requirements issued by Management, the applicable venue, official service contractors, decorators, security providers, utility providers, labor providers, Fire Marshal, governmental authorities, and the Exhibitor Service Manual, as amended from time to time.
Certain services, including but not limited to union labor, material handling, freight handling, electrical, internet, plumbing, rigging, audio/visual, furnishings, cleaning, security, and discretionary services, may be provided by subcontractors, venue-approved providers, or exclusive providers. Costs for such services are the responsibility of Exhibitor.
Management is not responsible for service provider delays, pricing, labor rules, utility limitations, contractor performance, venue limitations, or third-party service issues.
Any exhibitor-appointed contractor, installer, decorator, agency, photographer, videographer, brand representative, labor provider, or other third party retained by Exhibitor must comply with Management’s rules, venue rules, insurance requirements, labor requirements, safety rules, and applicable laws.
Exhibitor is responsible for the acts, omissions, negligence, misconduct, safety, insurance, and compliance of its employees, agents, contractors, representatives, volunteers, guests, invitees, and exhibitor-appointed contractors.
Management may deny access to any exhibitor-appointed contractor that does not meet required deadlines, documentation, insurance requirements, venue requirements, or conduct standards.
Exhibitor shall, at its sole cost and expense, maintain commercial general liability insurance covering bodily injury, property damage, personal injury, products liability where applicable, and contractual liability arising from Exhibitor’s participation in the Exhibition.
Upon request, Exhibitor shall provide a certificate of insurance naming Mammoth Promotions Inc., SnowJam, the applicable venue, and their respective officers, employees, agents, contractors, affiliates, representatives, and assigns as additional insureds.
Exhibitor is solely responsible for insuring its own merchandise, displays, equipment, inventory, tools, furnishings, samples, freight, vehicles, personal property, and other materials from the time such items leave Exhibitor’s premises until they are returned.
Management does not provide insurance coverage for Exhibitor’s property, employees, contractors, inventory, displays, or activities.
Exhibitor assumes all risks associated with its participation in the Exhibition, including but not limited to risk of loss, theft, damage, delay, injury, illness, business interruption, reduced attendance, poor sales, weather, venue limitations, operational delays, third-party acts, and other risks associated with live events.
Exhibitor agrees to indemnify, defend, and hold harmless Mammoth Promotions Inc., dba SnowJam, the applicable venue, and their respective officers, directors, shareholders, employees, agents, representatives, contractors, affiliates, successors, and assigns from and against any and all claims, demands, damages, losses, liabilities, penalties, fines, judgments, settlements, costs, and expenses, including reasonable attorney’s fees, arising out of or related to Exhibitor’s participation in the Exhibition, Exhibitor’s products or services, Exhibitor’s booth, Exhibitor’s sales or promotions, Exhibitor’s breach of this Agreement, Exhibitor’s violation of law, or the acts or omissions of Exhibitor or Exhibitor’s employees, agents, contractors, representatives, volunteers, guests, or invitees.
Management shall not be liable for lost profits, lost sales, lost business opportunities, loss of goodwill, loss of inventory, loss of data, consequential damages, incidental damages, special damages, punitive damages, or indirect damages arising out of or related to this Agreement or Exhibitor’s participation in the Exhibition.
In no event shall Management’s total liability to Exhibitor exceed the amount actually paid by Exhibitor to Management for the booth space at issue, less any non-recoverable costs incurred by Management.
Management has the right, at no cost to Management, to photograph, film, record, livestream, publish, post, reproduce, display, distribute, and otherwise use Exhibitor’s name, logo, trademarks, booth images, products, displays, representatives, performers, sponsors, and participation in promotional materials before, during, and after the Exhibition.
This includes use in print, digital media, social media, websites, email, advertising, public relations, recap videos, exhibitor lists, sponsor materials, sales materials, and other media related to SnowJam or the Exhibition.
Exhibitor represents that it has the right to authorize such use on behalf of its employees, representatives, contractors, performers, and any individuals appearing in its booth or promotional activities.
Exhibitor is solely responsible for obtaining all licenses, permissions, and rights necessary to play music, show video, display copyrighted materials, use trademarks, conduct performances, or otherwise use intellectual property in its booth.
Exhibitor shall be responsible for any claims, fees, penalties, licenses, or damages arising from its use of music, video, images, logos, trademarks, copyrighted works, or other intellectual property.
Food, beverage, alcohol, supplement, wellness, edible, sample, or consumable distribution is prohibited unless approved in writing by Management and permitted by the applicable venue, health department, and governmental authorities.
Exhibitor is solely responsible for permits, insurance, product safety, labeling, allergen disclosures, health compliance, and any claims arising from samples, giveaways, demonstrations, or consumable products.
Alcohol, cannabis, controlled substances, illegal products, weapons, hazardous materials, and other restricted items are prohibited unless expressly approved in writing by Management and permitted by law and venue rules.
Exhibitor shall maintain its booth, displays, products, cords, fixtures, demonstrations, and activities in a safe condition at all times. Exhibitor may not block aisles, exits, fire equipment, electrical panels, emergency routes, doorways, ramps, or accessibility paths.
All cords, mats, displays, racks, signage, and booth materials must be installed safely and in compliance with venue rules, Fire Marshal requirements, and Management instructions.
Management may require Exhibitor to modify, remove, or discontinue any item or activity that Management determines may create a safety risk, accessibility issue, fire risk, trip hazard, crowding issue, or operational concern.
Management will not be liable for failure to fulfill this Agreement due to any cause not reasonably within the control of Management. Such causes include, but are not limited to, fire, casualty, flood, epidemic, pandemic, public health emergency, explosion, accident, blockade, embargo, inclement weather, governmental restraint, governmental order, capacity restriction, venue restriction, order of civil or military authority, act of public enemy, riot, civil disturbance, strike, lockout, boycott, labor disturbance, inability to secure sufficient labor or personnel, failure of transportation facilities, inability to obtain necessary supplies or equipment, utility failure, venue unavailability, terrorism, war, civil unrest, natural disaster, or Acts of God.
If Management determines that it is inadvisable, impractical, illegal, unsafe, commercially unreasonable, or impossible to hold the Exhibition at the scheduled time, date, location, size, format, or manner, Management shall have the right to cancel, postpone, reschedule, relocate, reduce, expand, modify, or convert the Exhibition.
If the Exhibition is postponed, rescheduled, relocated, or modified, Exhibitor’s booth commitment shall automatically apply to the new date, location, format, or modified Exhibition unless Management determines otherwise in writing.
If the Exhibition is canceled for reasons beyond Management’s reasonable control, Management shall not be required to issue refunds except to the extent Management determines, in its sole discretion, that funds remain available after deduction of non-recoverable costs, venue costs, contractor costs, marketing costs, administrative costs, processing fees, and other expenses incurred in connection with the Exhibition.
If, for any reason other than those listed above, the Exhibition is not held as proposed, Management, upon refunding money received from Exhibitor less any non-recoverable costs incurred, shall be fully released from any and all claims.
Management shall determine the published Exhibition dates, hours, move-in schedule, move-out schedule, exhibitor setup deadlines, and location. If Management considers it inadvisable or necessary for any reason to hold the Exhibition at the time, date, place, size, layout, or format originally planned, Management may change the time, date, place, size, layout, or format of the Exhibition.
Exhibitor will be provided written notice according to the Notices section below.
Management may amend, supplement, or modify these rules and regulations at any time if Management determines such changes are necessary or appropriate for the success, safety, compliance, operation, or integrity of the Exhibition.
Exhibitor agrees to comply with all such amendments, written instructions, service manual updates, and additional rules issued by Management.
Notices shall be deemed given upon receipt by certified mail, recognized overnight delivery service, personal delivery, or email delivery to the addresses listed in the Application, Invoice, Summary of Charges, Booth Confirmation, or other written communication between the parties.
Exhibitor is responsible for keeping Management informed of current contact information, including email address, mailing address, billing contact, and on-site contact.
Electronic signatures, scanned signatures, digital signatures, checkbox acceptances, online submissions, emailed approvals, and electronically submitted applications shall have the same legal effect as original signatures.
This Agreement may be executed in counterparts and delivered electronically. Each counterpart shall be deemed an original, and all counterparts together shall constitute one agreement.
This Agreement shall be governed by and construed according to the laws of the State of California, without regard to conflict-of-law rules.
The parties agree that venue for any legal action arising out of or related to this Agreement shall be Riverside County, California. Exhibitor consents to the personal jurisdiction of courts located in Riverside County, California.
The prevailing party in any legal action, arbitration, collection action, or proceeding arising out of or related to this Agreement shall be entitled to recover reasonable attorney’s fees, court costs, collection costs, and related expenses.
If any provision of this Agreement is held invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect. The invalid, illegal, or unenforceable provision shall be interpreted or modified to the minimum extent necessary to make it valid and enforceable.
This Agreement, together with the Application, Invoice, Summary of Charges, Booth Confirmation, Exhibitor Service Manual, written amendments, and any additional written terms issued by Management, constitutes the entire agreement between Management and Exhibitor regarding Exhibitor’s participation in the Exhibition.
This Agreement supersedes all prior oral or written discussions, proposals, negotiations, representations, or understandings regarding the subject matter herein.
The individual signing this Agreement represents and warrants that he or she is authorized to sign on behalf of Exhibitor and to bind Exhibitor to this Agreement.
EXHIBITOR ACKNOWLEDGMENT AND SIGNATURE
By signing the invoice, Exhibitor acknowledges that Exhibitor has read, understands, and agrees to be bound by this Agreement.